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Cold email sign off

Cold email sign off

Cold email sign off

It might surprise you that some of the world’s most successful people use cold email. The truth is that if you’re willing to invest a bit of time, you can reach out to the right people and make your cold email sign-off work for you.


Sign-offs are important. They make the final touch in the perfect cold email. But there are many different approaches and techniques you can use to sign off a cold email. 


If you’re writing a cold email, here are some tips for the sign-off.

Make It Personal

Cold email templates are often too cold, boring, and unpersonal. In order to increase your engagement with your contacts, you have to write your emails personally. 


Because when you are writing on behalf of your company, people won’t take you seriously. Instead, they will assume that you are not responsible enough to write such a personal email.


Cold emails are usually automated. If you want your messages to stand out and give them a more personal feel, personalization is key.

Think Before You Send

Before you send a cold email, think about what it is you want. Determine how important it is, keep the information concise and to the point, and decide if social proof is relevant to your message. Social proof is really important for moving people to action. 


Think not only about what you want but how you get it. And remember that some emails can risk your company’s reputation if they are too aggressive or over the top. 


Before you send a cold email, ask yourself the following questions: 


  1. Has the person been blocked by your persona? 
  2. Is this a good time to send the email? 
  3. Can you rephrase the question more effectively? 
  4. Is this relevant to your industry? 
  5. Is it urgent and should I have raised it at the present juncture? 
  6. Can I easily turn down/reject this request if it’s not relevant to my resources/time/accessibility?


If the answer to any of these questions is no, consider changing a few things.


It’s a good idea to send personalized cold emails to your customers. Sometimes you should forward an email they’ve sent to you as a response. It shows that you’re interested in their business and gives you an opportunity to ask them why they took the path they did.


If someone forwarded an important email to you, and you didn’t have a chance to reply, sending a short follow up is very important in order to build trusting relationships. 


Even if you don’t have time for a deep back and forth at the moment, off the record follow ups (as a reminder) are essential and will help strengthen your relationship with your contact.

Remember To Write A Follow-Up

The strategy for writing a follow-up to a cold email is to be polite, persistent, and human. If you follow up with a cold email, send an email that’s personal and conversational, but not too needy or about yourself. If you write professionally, it will boost the success of your cold email.


In order to increase the chances of success, it makes sense to follow up on your cold email. Call the person you have contacted and leave a message. This can be more effective than having an email trail going back and forth.


Cold email is a useful tactic to send to people who you want to meet up with. If it’s possible, set up a time to meet up and come prepared with your products or services; otherwise, the conversation will only go one way.

Frequently asked questions

A lot of thought goes into a cold email sign off because you want to end on a good note. Here are some common and natural cold email sign-offs:

  • “Kind regards”
  • “Cheers”
  • “I’d love to hop on a call with you”
  • “Does [X] time work for you?”
  • “Best”
  • “Best regards”

About the Author

Kemi Olaoshun is a content writer who dabbles in SEO and digital marketing. She considers herself  “a Jackie of all trades” and has her fingers in too many pies.